Create Tags in Evernote – Not Because You Need Them, But In Case…

Michael Hyatt:

It is tempting to tag every note with a several tags. However, I broke myself of that habit once I realized that Evernote indexes every word in every note. So if you have a great quote on “purpose,” for example, you don’t need to tag the note with “purpose,” so long as the word appears in the note. This only adds more clutter. The key is to remember that less is more.

I don’t see a need for the tags in my workflow, but I use them to of caution. I add a few to each note in the event at a later date I want them. It’s easier to add them as the notes are created than to add them years down the road when you have a need for them.

I commend Michael for utilizing Evernote as effectively as he has. His articles pertaining to Evernote are note half bad. 

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How Podcasts can be Good for You

Lately I have been in a design stage for a new podcast with close friends. We are not ready to share it with the world, but we’re very much looking forward to the day we do. It’s been one of the most exciting projects to develop in my creative career — a podcast with me and my friends.

I have slowly taken to listening to podcasts myself in the place of talk radio, NPR, and music. I make time for music, but when my mind is unpreoccupied I prefer a good podcast. They can be very substantive sources for selective interests. For instance, if you are interested in grammar, there is a whole podcast for that.

It just so happens that Michael Hyatt, who is a podcaster himself, has some insights into why podcasts can be very helpful for their listeners:

  • You can find shows for your specific interests.
  • You can listen whenever you want.
  • You never have to miss a show.
  • You feel connected to the podcaster.
  • You can listen while you are doing something else.
  • You can easily share shows with friends and colleagues.

Read more on the new site »

Only Fools Will Not Listen to Michael

When you are not on top of your email, you feel out of control. Becoming an email ninja is therefore an essential survival skill. But in my opinion, making the investment is well-worth the effort.

When you are not on top of your email, you feel out of control. It is like a dripping faucet that gnaws quietly away at your psyche and your self-confidence. It can also torpedo your career, since people tend to associate responsiveness with competence. Therefore, becoming an email ninja is an essential survival skill. Michael Hyatt

Read Michael’s article. It’s able to make one wise. No one ever said being great was easy, but it’s always worth being great

How to Speed Up a Sluggish iPhone

Michael Hyatt:

Here’s what you can do to speed up your iPhone when it gets bogged down:

  1. Delete all your text messages. Go to the Messages application. Display the screen that lists all of the people with whom you have exchanged messages. Press the “Edit” button and then delete every conversation. Or, alternatively, you can swipe your finger to the left on each name and then press the “Delete” button.
  2. Shut down all open applications. Double-click your Home button to display your open applications. Now press on one—it doesn’t matter which—until it begins to shake and a red minus button appears in the upper left-hand corner. Press that button to close the app. Repeat this with every open app. (One person told me this step was unnecessary, but two Apple Geniuses advised it.)
  3. Reset your iPhone. Now hold the Home button down with your left thumb while simultaneously pressing the Power button with your right index finger. Keep pressing for 12–15 seconds, until the Apple logo appears.

That’s it!

Good advice. My iPhone has come to a crawl a few times, and there’s a few other steps I’d like to add to Michael’s.

My iPhone’s Usage

1. Check your Usage
Open Settings, go to General, then tap Usage. Usage shows where all of your iPhone’s capacity is going.

The Usage breakdown is super helpful because it shows how much space you are using and how much is left. For instance, if you have 7 gigs dedicated to music, you might want to trim out some unwanted tracks you hardly listen to.

3. Remove photos and video clips
In my steps paired to Michael’s, this comes right after ‘Delete all your text messages’, and ‘Shut down all open appications’ becomes step 4.

I take a lot of media of my kids — a problem Michael doesn’t have since his children are older and have left the nest. I like to take photos in HDR, and record videos in HD. A few minutes of footage and about 100 photos should never be left on your phone for more than 24 hours, in my opinion. They will probably take up valuable space for other photos and videos you want to take later.

So, when possible, sync your iPhone with your computer and copy the photos and video clips to it. Then delete the copies on your iPhone. 

Another Mentionable App of the Day: Nozbe

If you are in the market for a new task/project manager application, you might try Nozbe. I heard about it first on MichaelHyatt.com. It supports the GTD method, and has many ways you can customize your tasks’ and projects’ organization. And, of course, it is sync-able with the cloud—a must-have for a sophisticated workflow.

What’s really clever about it is its integration with Dropbox and Evernote. You can associate specific Evernote content to your tasks, and associate files in your Dropbox to specific tasks. This fine integration of the three would be very useful in someone’s workflow. Although my project management is not so tightly integrated with Evernote or Dropbox, I can see the strong appeal.

The one thing lacking is a genuine desktop app experience. From what I can see, the Nozbe desktop apps for Windows and Macs are technically just web apps (websites with a good interface) in a desktop app shell. This annoys me as it does Hyatt (when he mentions in his review that the app is missing a Preferences menu).

So, if you are a task management junky, this might be your next app to play with. But keep in mind that the to do manager you use is more important than the one you don’t. Keep running the app; don’t let it run you.